Whatever you run today, an older accounting package, QuickBooks, Dynamics GP, standalone trucking, dispatch or shop software, or spreadsheets and paper that fill the gaps, we move you onto Acumatica Cloud ERP with AcuTransportation, so billing, dispatch, maintenance, fuel and the general ledger live in one system. We have migrated accounting and trucking data for decades, and we do the move ourselves.
Acumatica is a true cloud ERP: financials, inventory, purchasing, payroll and projects in one place. With AcuTransportation built natively on it, dispatch, billing, the shop and fuel live there too. One login, one database, one version of the truth.
Dispatch, billing, maintenance, fuel and accounting share one database. A load billed in AcuTransportation posts to Acumatica receivables and the general ledger; parts issued to a work order are real inventory; an outside repair becomes a vendor bill. Nothing is re-keyed and nothing waits for an overnight interface.
Cost per truck and per mile, open work orders, downtime and margins come from the same live data your accountants close the books with. Dashboards, inquiries and reports are built in, and anyone can filter, export or save their own view.
The Acumatica editions we sell are licensed by resources, with unlimited users. Dispatchers, mechanics, the parts room, the fuel desk and the back office can all work in the system without a per-seat bill.
Acumatica runs in a web browser, with a mobile app for work away from the desk. Hosted in the cloud by Acumatica or installed on your own servers, at the same price; the choice is yours.
Add modules as you need them without a second implementation: payroll, projects, distribution, and Acumatica's Construction and Manufacturing editions for companies that build or haul for their own jobs.
Acumatica has open APIs, so the systems around you plug in rather than sit beside it: fleet tracking such as Samsara, PC*MILER mileage and routing, banks, payroll services and the reports your customers need.
That is fine. Waiting is a legitimate choice as long as it is a choice. Most systems have a date on them somewhere: an end of support, a server that cannot be replaced, a person who is the only one who knows it. What we ask is that you know your date, rather than discover it.
The usual shape of a move to Acumatica. Your scope is settled in the assessment, and it depends on what your current systems can give us.
| Area | What moves | Typical depth |
|---|---|---|
| General ledger | Chart of accounts (restructured if you want it to be), opening balances, and period balances or detail for history | We recommend seven years of history |
| Customers and receivables | Customers, addresses, contacts, terms, salespeople; open invoices and credits; paid history | Open items always; history by agreement |
| Vendors and payables | Vendors, 1099 settings, terms; open bills and credits; paid history | Open items always; history by agreement |
| Inventory and purchasing | Items, warehouses, costs, on-hand quantities; open purchase orders | Quantities and costs at cut-over |
| Payroll | Employees, pay codes, deductions and benefits, tax set-up; year-to-date figures for a mid-year start. Into Acumatica's own payroll, or a more specialised payroll system we integrate with when your company needs it. | Current year to date |
| Trucking data | Trucks, drivers, carriers, customers, stops and rates from your trucking or dispatch system, or from the spreadsheets that hold them; open loads | Master data and open items; history by agreement |
| Fixed assets, bank rec, projects | Assets and books, bank accounts and outstanding items, open projects | By module in use |
| Saved reports and lists | Rebuilt as Acumatica generic inquiries and reports; we map the ones your people rely on | Agreed list from the assessment |
We sold, installed and supported Great Plains and then Microsoft Dynamics GP for more than two decades, so we know where every number lives in a GP company and where it belongs in Acumatica. Microsoft has stopped selling GP and has published the dates when it stops maintaining it. Nothing stops working on those dates; what stops is Microsoft fixing it.
Existing Dynamics GP customers remain fully supported by us, today and up to those dates. When you are ready to move, the same people carry your data across.
The accounting core moves as one cut-over; running two general ledgers is worse than either. Around it there is flexibility. Many companies go live on the financials and AcuTransportation together, and bring on Maintenance & Repair, Fuel or extra reports in the months after. The assessment settles the order.
It is a bigger system, and that is usually the point: the dispatch, maintenance and fuel work that does not fit in QuickBooks is what the move is for. The accounting concepts carry over, and the assessment tells you plainly what you would gain and what you would have to change. If QuickBooks is still the right size for you, we will say so.
Usually, yes. Trucks, drivers, carriers, customers, stops and rates are master data, and we load them from whatever can export them: a database, a report, a spreadsheet. Open loads come across at cut-over. How much history can move depends on what the old system can give us, which is one of the first things the assessment checks.
Acumatica and we aim for three to six months once your data and your people are ready to go. Implementations stay short because we have run ERP projects for decades and because so much of the trucking work is already built inside Acumatica. You get a plan with dates at the end of the assessment.
Yes. Acumatica has a Construction Edition (job costing, project management, change orders, equipment management, field time and expenses) and a Manufacturing Edition (bills of material, production management, MRP, scheduling, estimates). Many trucking companies also haul for their own construction jobs or run a fabrication shop, and those editions put that work in the same system as AcuTransportation and the general ledger. We scope it in the same assessment.
We recommend seven years of general ledger history, so year-over-year reporting and look-backs work from day one in Acumatica. Open items always move. Older history can stay in the old system, kept read-only for lookups.
We list them in the assessment. Some are no longer needed because Acumatica does the thing out of the box; some become Acumatica generic inquiries or reports, which are quick to build; some are genuinely custom and we rebuild them in Acumatica's customisation framework, the same one AcuTransportation is built with.
The concepts carry over: customers, vendors, journals, batches, periods, loads, work orders. The screens are different, and modern. Training is by role on your own data, with a rehearsal week before go-live, so the first real day is not the first time anyone has entered a load or closed a period.
Your choice. Acumatica can host it for you in the cloud, so there is no server in the office to patch, or it can be installed on your own servers. The price is the same either way; it is up to you.
No. Microsoft's dates are about what Microsoft maintains. Until September 30, 2029 you still receive enhancements, regulatory and tax updates and hotfixes; until April 30, 2031 you still receive security updates. After that, GP keeps running but nothing is fixed, and the Windows and SQL Server versions it depends on age out alongside it.
Two parts: the Acumatica licence, which depends on the edition and resources you need, not on how many people use it, and our services, which depend on modules, the number of source systems, history and customisations. We quote both after the assessment, in writing, with no surprises at go-live.
A conversation about what you run today and what a move would involve. If the answer is "not yet", you will at least know when.